Privacy and Security

Information we handle

Information you send us. If you email Pineridge Press, we receive the address you use and anything you choose to include, such as your name, organization, message, manuscript description, or attachments. Please send only the information needed for your inquiry.

Private author-resource navigation, author, book, agreement-preparation, copyright-assignment-preparation, production-administration, transaction-administration, and internal operational forms and resources. Pineridge Press may use an unlisted private author-resource navigation page and unlisted private links for author intake, book intake, agreement preparation, optional copyright-assignment preparation, third-party material permission preparation, personal-story/name/image/publicity release preparation, production administration, catalog/IP/succession administration, Author-copy orders, and confidential reference documents. Forms can collect the information requested for the applicable publishing or administrative workflow. The agreement-preparation, optional copyright-assignment-preparation, third-party material permission, personal-story/name/image/publicity release, production-administration, and Author-copy order pages do not create or replace handwritten signatures required by the underlying documents; the copyright-assignment page does not itself transfer copyright. Operational forms must not be used for passwords, recovery codes, Social Security numbers, tax IDs, bank/account numbers, payment-card numbers, or other live credentials. The private web forms do not accept file uploads. Portraits, covers, ownership proof, prior licenses, releases, guardian-authority proof, and other supporting records are provided separately using the delivery method Pineridge Press instructs the recipient to use; restricted records should use any secure delivery method Pineridge Press designates.

Information involved in a site visit. Our hosting and security provider may process technical details such as your IP address, browser and device information, requested pages, dates and times, and information needed to identify or block malicious traffic.

This website has no visitor accounts, shopping cart, or payment form. Purchases and payments take place with external retailers rather than on this website.

How we use information

We use correspondence to answer questions, review publishing inquiries, manage permissions and media requests, coordinate events, and conduct related business. Technical information helps deliver pages, understand site performance through Cloudflare Web Analytics, diagnose problems, and protect the website against abuse. We do not sell visitors’ personal information or use this website to serve targeted advertising.

Hosting, forms, and analytics

Cloudflare delivers and helps protect this website. In doing so, Cloudflare may process network requests and security information under its own practices. Cloudflare Web Analytics is enabled on this site and provides information about page usage and performance without using analytics cookies. Whether technical records are retained and for how long can depend on the Cloudflare services and settings in use.

Private author, book, agreement-preparation, optional copyright-assignment-preparation, third-party material permission, personal-story/name/image/publicity release, production-administration, catalog/IP/succession, and Author-copy order forms use Formspree to process submitted form data and deliver a notification to Pineridge Press. The private author-resource navigation page and informational resources, such as the Prospective Author Handbook and Internal Policies Manual, do not submit data through Formspree. Formspree also makes submissions available in the Formspree account according to the service plan and settings in use. The private navigation and form URLs are bearer links: anyone who has a link can open the corresponding page. Because the navigation page links to all current author resources, recipients should not post or forward it or the individual private links unnecessarily.

Read the Cloudflare Privacy Policy, Cloudflare Web Analytics documentation, and Formspree security and privacy information for more about those services.

Cookies and browser storage

Pineridge Press does not set advertising or marketing cookies through this website. Cloudflare may set cookies needed to manage traffic or protect the site, depending on the services in use. See Cloudflare’s cookie information.

The book catalog uses your browser’s session storage to remember your search, filters, and sort order while you visit a book page and return to the catalog. That preference is stored in your browser for the session; it is not a visitor account. Closing the tab or clearing site data removes it. Some catalog, news, and events selections also appear in the page URL so you can bookmark or share the selected view; your browser history may retain those URLs.

External websites and purchases

Links to retailers, Google Maps, social platforms, libraries, and other organizations take you to services with their own privacy and security practices. For example, an Amazon purchase is handled by Amazon; choosing a venue’s Google Maps link opens Google Maps. Review the destination’s policies before providing information there. Pineridge Press does not control those external sites.

Sharing and retention

We may share information with providers that support website hosting, email, or private form processing, including Cloudflare and Formspree as applicable, or with collaborators when reasonably needed to handle a request or conduct publishing business. We may also disclose information when required by law or reasonably necessary to protect the press, this website, or others. We do not sell personal information.

We retain direct correspondence and intake information for as long as reasonably needed to handle the inquiry, prepare or review publication materials, maintain business records, or meet applicable obligations. There is no single fixed retention period for every email or intake response. Cloudflare and Formspree handle information according to their services, settings, and policies. If you ask us to remove correspondence or intake information, we will review the request and explain if a particular record must be kept.

Your choices and requests

You can browse without creating an account. You can clear this site’s session storage through your browser, and you can choose whether to follow links to external sites. If Pineridge Press sends you a private intake link, you may instead use its fillable PDF version and return it by email. To ask about information you sent us, request a correction, or ask that correspondence or intake information be deleted, email pineridgepress@gmail.com. Please write from the address used for the original correspondence when possible, so we can identify the request. Some information may need to be retained for legitimate business or legal reasons.

Security practices

The website is served over HTTPS and its deployment specifies browser security headers. Cloudflare provides delivery and security services, and we limit the information collected directly through the site. No website or email system can be guaranteed completely secure. Please do not email passwords, payment card numbers, Social Security numbers, or other sensitive credentials to Pineridge Press.

Report a security issue

If you believe you have found a vulnerability affecting pineridgepressbooks.com, email pineridgepress@gmail.com privately with the affected URL, a description of the issue, and steps that would help reproduce it. Avoid accessing or changing data that is not your own, disrupting the website, or disclosing a potential issue publicly before there is an opportunity to investigate. Our Security Policy provides the reporting scope and responsible disclosure guidance.

Children and changes to this page

This is a general publishing and informational website; it is not directed to children or designed to collect information from them. If a parent or guardian believes a child sent us personal information, please contact us so we can review it.

We may update this page if the website or our practices change. The last-updated date above identifies the current version. Questions about this page can be sent to pineridgepress@gmail.com.